What each business has of its own, and what's shared
A full list of what belongs to one business, such as invoices, stock and number series, and what all your businesses share, such as customers and staff.
shared between businesses, separate stock, separate customers, same customers, separate staff, separate number series, separate GST, separate settings, what is shared, per business, business scope, separate booksNeeds the Standard plan or higher. See plans
When your account has more than one business, some things belong to one business and some are shared by all. A simple rule: what a customer sees on a document belongs to one business. What you use to run the shop is shared.
In the app, the What is shared button on the Businesses page shows the same list.
Belongs to one business
Section titled “Belongs to one business”| What | Notes |
|---|---|
| Jobs and job invoices | The business is fixed when the job is saved |
| Quotations and sales | Same |
| Payments, bulk payments and collected payments | Same |
| Purchases and expenses | Same |
| AMC contracts, rentals, pickups and drops | Same |
| Parts and stock | Each business has its own stock and prices |
| Repair services and rental devices | Each business has its own list and prices |
| Name, logo, signature, address and contact details | Printed on that business’s documents |
| GST or tax registration, GST number, PAN and MSME | In India, GST registration can’t be changed once the business is created |
| Bank account, and in India UPI and payment QR | Never shared or borrowed by another business |
| Number series | Job sheet, job invoice, sale, quotation, purchase, AMC contract, rental contract and rental device numbers |
| Terms and conditions | For each type of document |
| Print settings | Theme, paper size, fields shown and titles |
| Email, SMS and WhatsApp signatures | The footer added to messages |
Shared by all your businesses
Section titled “Shared by all your businesses”| What | Notes |
|---|---|
| Customers and the customer ledger | Any business can serve the same customer |
| Staff, roles and permissions | Every employee can work in every business |
| Leads, tasks and self check-ins | |
| Master lists | Device types, brands, models, statuses, job types, sources, taxes, payment types, tags, custom fields, quick replies, storage locations, part categories, suppliers and expense categories |
| General and workflow settings | Including forms, reminders, self check-in, pickup and drop and rentals settings |
| Business hours | |
| Message templates and message logs | |
| Integrations and accounting | One set of books in QuickBooks or Xero |
| Subscription, web address, country, currency and time zone | These belong to your BytePhase account |
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Last checked 9 Oct 2026