See which parts are running low

Use this to know what to reorder before you run out, for example when you’re down to your last two batteries.

Before you start

• You set the low stock level on each part. There’s no single setting for the whole shop.
• To change a part, ask your shop owner to let you add and edit parts (Parts & Inventory — Add & edit parts).
• The Low stock alerts card on the dashboard needs the Standard plan or above, and permission to see reports (Reports — View reports). On every plan, you can filter Inventory for low stock.

Set the low stock level on a part

1. Go to Inventory and open the part. Click Edit at the top right (on a phone, tap the pencil).

2. Under Barcode information, make sure Low stock alert is on. It’s on for new parts.

3. Under Stock information, type the Low stock units, for example 3. This box shows only while Low stock alert is on.

   The part counts as low when its stock is at this number or below.

4. Click Save.

See what’s running low

1. Open the Dashboard (on a phone, Home).

2. Under Needs attention, look for the Low stock alerts card. The number is how many parts are running low.

   The card only shows when at least one part is low. The Needs attention section is on the Standard and Enterprise plans.

   

   Desktop

3. Click the card.

   Inventory opens with the Inventory filter set to Low stock.

You can also filter yourself: in Inventory, open Filters and set Inventory filter to Low stock. Low parts also show a Low stock badge on their card.

Done!

You have a list of the parts to reorder. On the Basic plan and above, record the new stock with a purchase.

Good to know

• Each business has its own count. The dashboard counts the parts of the business you’re working in.
• Out of stock parts count too, as long as Low stock alert is on and a level is set.
• Turn Low stock alert off for parts you don’t reorder, so they don’t fill the list.
• There’s no email or phone alert. Low stock shows on the dashboard and in Inventory only.